Project management is crucial in every decision-making because it identifies who should be doing what, how it should be done, and with what resources. It requires strong organizational and communication skills to get your point across. It can get overwhelming especially if you’re managing a large group of people. Before digitalization took over, employees had to meet face-to-face to discuss methods, processes, and assignments, but now that technology has taken over, employees do not need to come to the office to discuss.
Virtual meetings, paperless documents, and online sharing and collaboration are just some benefits that are brought about by technology to project management. This makes it perfect during the pandemic because it ensures everyone’s safety. It also allows the company to be productive despite the limited face-to-face interactions.
This pandemic has proven that with technology, people can still remain productive while being contained in their homes. This rings true as long as everyone has an internet connection. Here are some ways how technology has improved project management:
Google Meet, Zoom, and Microsoft Teams have been used to hold virtual meetings by companies. It allows the team to hold regular meetings as if they are still in the office. They can discuss progress and updates with the team. Moreover, these business communication platforms also allow human resources to hire applicants from everywhere in the country or the globe.
Employees can now share documents online using Google Docs, Google Sheets, and other apps that allow online sharing. Companies no longer have to print documents because all they have to do now is access it online. Online sharing allows everyone to collaborate and include their input as updates are reflected in real time. It saves paper, and they no longer have to worry about forgotten documents in places.
Effective Project Management
With everyone working remotely, it’s difficult to track everyone’s productivity. Time study data collection allows companies to track the progress of their employees by tracking start and stop times. This allows the company to figure out what needs to be improved with the employee’s work process. This is necessary because it improves everyone’s productivity and efficiency.
Saves Money and More Time with the Family
Working remotely saves a lot of employees lunch money and money for commuting. They’re able to save money during the pandemic, and spend it on more important expenses such as food, groceries, rent, and other expenses. They’ll have more money to spare as compared to when they were still working in the office.
On the other hand, working remotely allows more time for the family. They don’t have to sit in grueling traffic anymore to get home to the kids and the spouse. Although spending time with the family can be great, it can also get overwhelming as toddlers can interrupt work. To remedy this, they must work hand-in-hand with the spouse—while one is working, the other must monitor the kids to prevent disturbance and vice versa.
Technology has brought convenience to both our personal and corporate lives. It has connected us with people from all around the world and it has changed our traditional approach to things. The majority of the population would agree that they have no idea how to function if technology just disappears out of nowhere. It has become a staple in our everyday lives that we can’t go a whole day without them.
In a company where every minute matters, technology is vital because it simplifies everything that was once difficult. You save a lot of time while producing more work—in short, everything has become efficient. One big contribution of technology is paperless documents. Going paperless helps reduce pollution around the world. It’s a tremendous contribution considering that our world has become riddled with enough garbage to last people a lifetime.
This pandemic has proven that work can be done remotely as long as everyone has a decent internet connection. Working remotely can reduce noise, air, and even land pollution. Perhaps companies can adjust their employees’ working days by designating three days to work from home and two days to work at the office to have some sort of balance. This arrangement can provide employees with the benefits of working from home and working at the office.
Projects can still be accomplished remotely with everyone’s participation. Your team just needs the same amount of motivation to put in the work. From time to time, recognize their best efforts, so they’ll be even more motivated to work in the future.